Event Calendar PDF Generator

If you plan to distribute a printed calendar, you can use the Gnosis PDF generator to create several versions of a PDF calendar for download from your web calendar page.  This guide addresses how to do that.

Overview

A Gnosis utility to generate a PDF version of your calendar is available at Calendar PDF Generator.
( https://portal.gnosishosting.net/utils/PrintCalendar.html )

This article describes the process of using that utility to generate your own customized PDF calendar.

Creating a PDF Calendar

To create a calendar or edit existing calendar definitions, proceed to the PDF Calendar option in Gnoisis:

If this is the first time here, you will likely not have any calendars already defined; otherwise, the "Available Presets" drop-down list will list all of the existing calendars so you can select the calendar to use:

The presets are used in the main calendar header and in other links or buttons to specify which calendar to generate.  A calendar named "default" will always be generated by the "Download PDF" button in the calendar header. Other preset names can be specified via special-purpose buttons or links on the page.

 Use one of the "Preset Action" buttons to add, copy, edit, delete, or refresh the calendar list.

Content Controls

Once you have chosen a calendar to view or edit, the first section of the PDF Calendar is the Content Controls section.  This is used to specify which programs and events will appear on the PDF calendar.  It contains filters for Location/City and Event Categories, as well as the type of event (online/in person). All of the settings in this area should be self-explanatory

Layout Controls

The Layout Controls section defines the output format.  There are three basic layout options available: List, Grid, and Landscape Grid.

The Combine Thurs/Fri option lets you combine those two days if you have very few programs on Friday. This avoids a large swath of wasted space for Fridays when in a Grid mode.

Styling Controls

The styling Controls are all about graphics, fonts, colors, and alignment. You can experiment with and determine the combinations that suit your purpose.  

If you wish to use a header graphic and/or a Corner Logo graphic, upload it to the web (you can use the image upload option in Gnosis Communications for this, if needed) and enter the full web URL of the image in the relevant graphic text box.  If the URL is correct, you will see the image displayed below the box.

Saving/Settings

Finally, be sure to save and preview all changes you make.  If you wish to share calendar formats with other organizations using Gnosis, you can also do so using the export/import option at the foot of the page.