Mobile Attendance Apps

Introduction

Your Gnosis system includes two mobile attendance apps that can be used to take attendance in any group, class or program.  The attendance apps are designed to enable presenters and facilitators to take attendance for their programs using their mobile phone or tablet.  They are web-based and work on all brands of phone or tablet and include options for both in-person and virtual attendance.

• The Standard Attendance App is available via a link in Event Central and is designed to be used for all programs. 
• The Group Facilitator Admin App is focused specifically on Support Groups and provides additional functionality for Session clinical notes and document library management in addition to attendance.  Gnosis support will set up this app for you should you wish to use it for your group facilitators.

Adding the Apps to a Phone/Tablet

Standard Mobile Attendance App URL

You may obtain the URL for your standard mobile attendance app from the bottom right-hand panel of your Event Central screen:

Click on this link to copy the URL for the app which you can then send to your mobile device via email or any other available method.

Group Facilitator Admin App URL

You may obtain the URL for your standard mobile attendance app from Gnosis Support after we set up your Group Management admin area.

Adding The App(s) to Your Mobile Device

When you first visit the application URL on your mobile device, you will be presented with a login screen.  From this screen, you can save the mobile app as an icon on your Apple or Android phone or tablet.

To save app Icon using your Apple device

1. Open Safari.
2. Navigate to the Mobile App URL listed above.
3. Tap the "Go-To" icon (square icon with an arrow pointing up out of it)
4. Then select Add to Homescreen.
5. The mobile app will now appear as an icon on your home screen.

To save app Icon using your Android device

1. Open Chrome
2. Navigate to the Mobile App URL listed above.
3. Tap on the Three dots option and select 'Add to Home Screen'.

Using the Mobile Attendance App

On launching the mobile app, you are presented with the login screen. 

Note: Only persons with a Gnosis user account with a minimum of "General Database Access" ACL set to "Read/Write" level or higher can log in to the mobile app.  To permit specific users to ONLY access the mobile app, set only this ACL in their account in user administration.

You may wish to create a general Facilitator user account in your system to allow all facilitators to access the mobile app.

After login, select the Event Attendance menu option to list the day's current events:

From this list of the day's events, select the event for which attendance is to be taken. To display events for only one location, type the location name in the search field.

Once an event is selected, the current list of registered persons will be shown on the screen, as well as those who might have already checked in on a kiosk if one was available onsite.

Show Past Attendees

• If the event is also associated with a Member Group, click to show the list of members assigned to the group.
• Click to add all recent attendees for the event to the list so that they may be individually selected as attending.

Add Attendee Not In List - Click to search by phone to add other non-registered persons.

To mark someone as attending, touch on the appropriate attendance button under their name.  The button will highlight in Green to indicate that their attendance is recorded. Touch the "Not Attending" button to change the attending status to non-attending if necessary.