Adding Resource Options for Check-in/Attendance

This reference outlines the process of adding static check-in options, or Resources, appearing to the right of the daily calendar events. This list of Resources is also the list used to manage for attendance and volunteer hours tracking in Event Central.

What is a Resource?

A Resource is an item that remains as a constant kiosk check-in item, in addition to the daily scheduled calendar events. Check-in on a Resource item is managed exactly as event attendance:

• Most standard Gnosis attendance reports show Event and Resource attendance data.
• Resource check-in history also appears on the Event Attendance tab in person form.
• Resource check-in can be managed via the kiosk as well as edited manually in Event Central.

Common Resources Used

Member/Participant use of general services, ex. Working out, Library, Quiet Room
These options will show for anyone checking-in on the kiosk.

Volunteer task/position tracking, ex. Greeter, Childcare, Maintenance
These options will only show for individuals checked with the Volunteer Role attribute if they answer Yes to the question Are You Volunteering Today.

Resource Setup

1. Go to Settings > Administration > Reference Data Management > Attendance Static Kiosk Options (Exact list name may vary.)
2. Add desired Resource option values (See video on Reference Data Management.)
3. Each resource can be displayed on the general sign-in screen, the Volunteer Sign-In screen, or both. 
   • To show for volunteer options only, enter a “V” in the Bound From field.
   • To show on the General check-in screen only, leave the Bound From field blank:
   • To show for both Volunteers and the general check-in screens, enter an “A” in the Bound From field.
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4. Use the green up and down arrows to sort how the static options will appear on the kiosk.
   Recommendation: Alphabetize the general and volunteer options separately within the main list.
5. Save & Close Reference Data Management.
6. Close and reopen kiosk(s) for the change to take effect.

For managing Resource attendance, see Managing Attendance.